Administrative Officer

Department of Veterans Affairs

The Administrative Officer assists the Chief, Radiation Oncology Service (ROS) in the overall administrative decision-making, policy development, and resource management of the radiation oncology service.

• Administrative Management Responsible for providing administrative oversight for planning, organizing, coordinating, implementing controlling, and evaluation of the overall administrative operations of Radiation Oncology Service. Recommends new programs and enhancements of existing programs, including writing necessary proposals for funding, personnel, equipment/furniture and physical facilities. Participates in the development of Radiation Oncology Service strategic long-range planning, analyzes plans to determine the impact on administrative processes, and feasibility of making modifications to accomplish mission requirements. Assists the Chief, ROS in planning, developing and executing a system for providing required reports to facility management, the VISN, JCAHO, ACR (American College of Radiology - accrediting body for Radiation Oncology) and other outside organizations. This includes recognition of recurring reporting needs, verification and validation of the information reported, and timely response to special reporting requirements which present themselves. Serves as Credentialing and Privileging Coordinator for the radiation oncology program. The goal setting and program planning duties of this position are critical to the functioning of the service and contribute significantly to the accreditation process. Plans, requests, and documents need for personnel resources. This includes determining resource needs, verifying data supporting the needs, searching for acceptable alternatives and ensuring. Fiscal Management & Procurement Contracting Develop and monitor the service's annual operating budget, projecting staffing costs, equipment needs, supply expenditures, and any anticipated capital investments (e.g., a new linear accelerator is an enormous capital planning event). Records and organizes documents relating to expenditures to provide accurate and timely data and immediate visibility concerning availability of funds. Coordinates the control points assigned to Radiation Oncology Service. Provides training in fiscal management to responsible officials as required for optimal utilization of funds and maintenance of records. The advent of third-party reimbursement, increased CPT codes, and the potential for medical center gains will be impacted by this position. Incumbents' knowledge and ability to communicate, provide valid information and data will impact locally and nationally. Performance Improvement and Organizational Analysis Serves as the performance improvement coordinator for Radiation Oncology Service. Responsible for coordinating the service-level performance improvement management system; collect, analyze and report data and information on a variety of service and facility level improvement initiatives; track, analyze and report on data to the Chief, ROS for day-to-day operations and long-term planning. Performs studies, analysis, and surveys in all areas of the Radiation Oncology operations as may be required to achieve greater operating efficiency, greater effectiveness of patient care and greater economy of operations. This will be on incumbents own initiative and/or as required by the Chief, ROS. Serves as QM manager for Radiation Oncology Service, collects and analyzes data for program development utilization review, and assistance with management strategies. Conducts analysis of space requirements, prepares requests and justification of Radiation Oncology clinic space for review by the facility space management committee. Performs other duties as assigned. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday-Friday, 8:00am - 4:30pm. Telework: Ad-hoc Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD516-113240 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized

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