Administrative Officer

Department of Veterans Affairs

The incumbent serves as the Supervisory Adminstrative Officer for Primary Care, providing oversight, mangerial support, and operational coordination across all programs and sections under Associate Chief of Staff. The position rquires thorough knowledge of health care mangement principles, VA administrative regulations, Human Resouces processes, fiscal management, and contracting requirements. The incumbent coordinates the full spectrum of administrative and managerial support to service.

• As the Supervisory Administrative Officer for the Chief of Staff the duties include but are not limited to: Initiates action to correct performance or conduct problems. Effects minor disciplinary measures such as warnings and reprimands and recommends action in more serious disciplinary matters. Prepares documentation to support actions taken. Identifies employee developmental needs and provides or arranges for training (formal and on-the-job) to maintain and improve job performance. Encourages self-development. Demonstrates sensitivity to ideas of subordinates. Promotes an environment in which employees are empowered to participate in and contribute to effective mission accomplishment. Provides administrative supervisory advice to all section chiefs of the Primary Care service (Section Chief, Primary Care- West Division; Section Chief, Primary Care- East Division), as well as affiliated partners in Patient Care Services (PCS) and Health Administration Services (HAS). Works closely with Human Resources Management Service (HRMS) for classification, filling vacant positions, employee grievances and employee relations. In addition, incumbent will work closely with the credentialing and privileging office to coordinate boarding of physicians, nurse practitioners, and physician assistants. Coordinates personnel actions for all employees in the service, maintains personnel-related records, establishes performance standards/competencies, recommends performance ratings, writes position descriptions, provides human resource advisory services to other managers/supervisors, and handles matters involving recruitment, promotion, awards, position classification, training, counseling, disciplinary actions, grievances, dispute resolution etc. Prepares resource requests, recruitment ads, and manages all aspects of employee recruitment and selection of candidates for nonprofessional positions for all sections within the Primary Care service. Serves as Project Team Member for the negotiation and purchase of capital equipment. Secures proper justification when submitting supply requisitions. Procures and receives supplies and services. Develops a comprehensive service level equipment purchasing program to replace equipment in a scheduled manner, ensuring the delivery of quality care. Prepares and/or reviews supply and non-expendable property purchase orders including orders for computer equipment, software, and other specialized equipment. Assists service staff in assessing computer equipment and software requirements for multiple patient electronic medical record systems. Prepares and processes acquisition requests. Plans and executes office moves. Formulates and submits a budget plan each fiscal year, providing advice and assistance to the ACOS as to funds available and how to maximize actual dollar allocations. Is responsible for allocating funds to the correct control fund points and communicating this information to the Budget Analyst assigned to the Service. This involves an annual service budget plan incorporating budget requests from the many varied program areas with funding sources locally and nationally. Coordinates, with Logistics service, high cost, and high technical equipment acquisitions including associated architectural design and facility design plans with engineering and information technology services. Sets meetings with vendors and schedules in-service on any new equipment, supplies, or medical devices for all employees in the service. Provides counsel to the Healthcare System Director (DIR) and Chief of Staff (COS) on proposed solutions that would enhance quality patient care and resource utilization in Primary Care. Assists in special analytical studies designed to resolve critical programmatic, organizational or functional problems throughout the Medical Center, and in the resolution of interdepartmental problems, complaints and grievances, by applying important communication, motivational, and leadership skills with respect to advising, instructing and consulting with problem elements. Demonstrates sensitivity to ideas of subordinates. Promotes an environment in which employees are empowered to participate in and contribute to effective mission accomplishment. Work Schedule: Monday thru Friday 0800-1630 Telework: This position may be authorized for ADHOC telework. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD436-118340 and PD436-14867 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized

Read the full announcement on USAJOBS