Health System Specialist - Controlled Substance Coordinator - Auditor

Department of Veterans Affairs

This position provides essential support to a health care system's Corporate Compliance Department by assisting with compliance monitoring, auditing, and quality assurance initiatives for the Controlled Substance Inspection Program, Privacy, Research Compliance, Records Management, and Integrity and Compliance Program. The employee helps coordinate inspection activities and collaborates with multidisciplinary teams to promote adherence to laws, regulations, and organizational standards.

• Major duties include: Assist in coordinating and supporting the facility's controlled substance inspection program, including facilitating unannounced inspections, documenting findings, and assisting with follow-up actions on discrepancies. Develop, prepare, and revise training materials related to compliance and inspection activities; provide training for staff and programs as needed. Support the development and implementation of written policies, procedures, and memorandums to address specific compliance risks and promote organizational integrity. Gather, review, and help summarize statistical data and inspection reports for monthly, quarterly, and annual analysis, contributing to performance measurement and compliance reporting. Review and help document trends and frequency of noncompliance; develop corrective action plans and monitor progress on unresolved issues. Collaborate with multidisciplinary staff and inspectors to facilitate communication, adjudicate discrepancies, and report areas of concern for program improvement. Maintain records and documentation related to compliance training, inspection activities, and audit findings, ensuring accuracy and timely reporting. Assist with the recruitment, assessment, and coordination of inspector competency evaluations and training needs within the inspection program. Participate in external reviews and facilitate follow-up actions, including responding to regulatory surveys and audits by oversight organizations. Support business functions, audit and monitoring activities, including compiling findings, applying internal controls, and preparing formal reports and recommendations for management. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday-Friday, 7:30 a.m. to 4:00 p.m. or 8:00 a.m. to 4:30 p.m. (work hours may be further discussed during the interview). Virtual: This is not a virtual position. Position Description/PD#: Health System Specialist - Controlled Substance Coordinator - Auditor/PD23553A and PD23539A Relocation/Recruitment Incentives: Not authorized Critical Skills Incentive (CSI): Not approved Permanent Change of Station (PCS): Not authorized The VA Midwest Health Care Network advocates for a Whole Health System of care in each of the Medical Centers. This is an approach to healthcare that empowers and equips people to take charge of their health and well-being and live their lives to the fullest. As an employee operating in a Whole Health System of care, you will operate in a model with three core elements, seeking to create a personalized health plan for each Veteran. This is done in the context of healing relationships and healing environments and a connection back to the Veteran's community. This aligns with the Veterans Health Administration (VHA) Mission Statement to Honor America's Veterans by providing exceptional health care that improves their health and well-being.

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