Clinical Administrative Specia

Department of Veterans Affairs

The Clinical Administrative Specialist is assigned to the office of the Deputy Chief of Staff (Medicine Services) at the VA Eastern Kansas Health Care System (VA EKHCS), a 2-complexity facility providing primary and secondary medical, surgical and diagnostic care to Veterans in Kansas and Missouri.

• Clinical Administrative Specialist GS-07: At the GS-07 level, the employee performs recurring administrative assignments using established methods, procedures, and accepted practices. You will exercise judgment in carrying out assigned work and refers to unusual or complex situations to the supervisor. The level of knowledge, analytical skill, independence and judgment exercised is less than that required of the full performance GS-09 position. Duties include but may not be limited to the following: Responsible for accuracy of clinical data for both clinical and administrative reports and assists on all action items related to this data. Assists the Supervisory Health System Specialist with administrative support activities related to assigned programs, including data collection, reporting, and program evaluation support. Plans, conducts, and/or manages special projects or studies to analyze, evaluate, and provide recommendations on administrative programs or issues. Researches and analyzes problems, issues, or program requirements. Researches recurring operational analyses. Responsible for daily review, communication and follow-up of missed opportunity report, clinic utilization statistical summary report, delinquent encounters report, delinquent consults report, recall reminders report, and other clinical management data reports. Monitors training requirements for existing staff and notifies respective supervisors of training deficiencies before the training becomes delinquent. Coordinates daily coverage for clinical areas. This will require compiling leave requests from the providers, reviewing daily demands, working with the reviewing appointment scheduling list, etc. Biweekly labor mapping in National labor mapping tool based on VISTA clinical time and approved administrative time within the constraints of policy for assigned clinicians. Clinical Administrative Specialist GS-09: Duties include but may not be limited to the following: Data Collection and Analysis: Responsible for accuracy of clinical data for both clinical and administrative reports and assists on all action items related to this data.. Collects statistical data for workload, productivity and efficiency data and any assigned performance measures. Assists the Supervisory Health System Specialist with administrative support activities related to assigned programs, including data collection, reporting, and program evaluation support. Participation in or support of various kinds of special projects in connection with clinical operations, which may have substantial impact on current programs as well as in the planning of futuristic programs. Reviews data, identifies trends, develops recommendations, and assists management with implementation of approved actions. Plans, conducts, and/or manages special projects or studies to analyze, evaluate, and provide recommendations on administrative programs or issues. Researches and analyzes problems, issues, or program requirements. Researches recurring operational analyses. Clinic Administration: Provides operational support for clinical operations and assists management in improving operational efficiency. Coordinates assigned internal review activities and assists with monitoring compliance. Responsible for clinic set up, coordination, and maintenance, to include researching and troubleshooting clinic schedules to assure that no problems arise in the coordination of clinic cancellations, reschedules, or overbooking of patients and to address clinic access issues as identified by the facility's Group Practice Manager. Responsible for daily review, communication and follow-up of missed opportunity report, clinic utilization statistical summary report, delinquent encounters report, delinquent consults report, recall reminders report, and other clinical management data reports. Works with clinic providers and sections chiefs to ensure completion of delinquencies or other similar outliers. Provides input regarding staffing, equipment, and resource needs based on operational data, including personnel, budget, equipment, supplies, information technology, environment of care and space needs. Receives and orients new providers and clinic support staff to clinic operations and administrative functions. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday - Friday, 7:30am - 4:00pm or 8:00am - 4:30pm or 8:30am - 5:00p or 9:00am - 5:30pm Telework: Not Eligible Virtual: This is not a virtual position. Position Description/PD#: Clinical Administrative Specia/PD10546A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized

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