Medical Records Administrator Specialist

Department of Veterans Affairs

This position is located in the Health Information Management (HIM) section at the Iowa City VA Medical Center. Medical Records Administration Specialists (MRAS) in Veterans Health Administration (VHA) performs work concerned with the management of a health record program or the provision of services related to medical record administration/health information services.

• Duties include but are not limited to the following: Assists the Chief, Health Information Management (CHIM) and the HIM Department in identifying and setting short and long-range goals, program objectives, and tasks to met the mission and vision of the VAMC. Provides subject matter expertise to Service Line Leaders, and medical center staff. Interprets and applies The Joint Commission (TJC) standards, VHA regulations and medico-legal requirements; current federal codes pertinent to health records; VHA policy memoranda, directives, handbooks, and program guides pertinent to health information management; medical coding (ICD, CPT, HCPCS) and reimbursement methodologies; medical and procedural terminology; anatomy and physiology; regulations governing confidentiality of health records; release of information laws and statutes; and all policies/procedures pertaining to VHA health records. Provides training for HIM, clinical and administrative staff on HIM topics. Designs and Performs quality improvement projects regarding HIM issues. Assists the CHIM in preparing and conducting various presentations. Keeps current on emerging issues and trends in the HIM field, including process improvement initiatives, the electronic health record (EHR), coding and computer-assisted coding, the revenue cycle, release of information and privacy issues, records management, medical speech recognition, transcription and data entry, and health information exchange. Performs audits and analyses, preparing and presenting findings and recommendations to the CHIM, Service Line Leaders and medical staff. Utilizes advanced knowledge of VHA data sources, such as VHA Support Service Center (VSSC) and the Corporate Data Warehouse (CDW), to complete analyses of VA Medical Center Data. May review and test HIM related software patches; test and troubleshooting EHR menu options and functional issues when HIM users report application errors. Serves as a point of contact for health record corrections to ensure documentation accurately reflects care delivered and reported. Provides education when dealing directly with physicians, nurses and other clinical providers requesting completion or adjustment of pertinent parts of the health records, which are found to be inconsistent or incomplete upon analysis. Other duties as assigned Work Schedule: Monday-Friday 7:00am to 3:30pm Telework: AD HOC Emergency Telework MAY BE Authorized Virtual: This is not a virtual position. Functional Statement #: 000000 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized

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