Health System Specialist - Health Professions Education (HPE) Specialist

Department of Veterans Affairs

This position is nationally standardized and receives guidance on and oversight of program requirements from the Veterans Health Administration (VHA), Office of Academic Affiliations (OAA) - the single Department of Veterans Affairs (VA) that oversees the statutory obligation under 38 IJSC 7302 to train health care professionals for VA and the nation.

• Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Office of Academic Affiliations (OAA) collaborates closely with many other VA and VHA Offices, over 1,400 health professional schools, colleges, and universities across the nation, and a wide variety of licensing, accrediting, member, and specialty organizations to fulfill this obligation. VA is the largest provider of health professions education and training and second largest funder of graduate medical education (GME) in the United States. This position is in the Health Professions Education (HPE) Office (HPEO) and is organizationally aligned and supervised by the HPE Manager, with oversight from the Designated Education Officer (DEO) who reports to the Chief of Staff (COS). This position supports the DEO and HPE management for establishing, maintaining, and evaluating the quality of HPE programs and the quality of care delivered by health professions trainees (HPTs) at the VA medical facility. The purpose of this position is to conduct and evaluate a wide range of program management and administrative duties to fulfill requirements related to VHA's academic mission and OAA's strategic plans. The position is responsible for the technical work required for HPE programs including affiliation agreements, trainee qualifications and credentials letter (TQCVL), program letters of agreement (PLAs), direct HPT/afflIiate staff customer service, and the on/offboarding processes of HPTs to include proper application documentation, appointment, security clearance, mandatory training, physical and logistical access, and data collection for OAA reporting. A broad perspective and comprehensive understanding of VHA health care system administration is required to achieve efficient and timely HPT onboarding processes which are critical to ensure safe and high-quality Veteran care and HPT satisfaction. The position reviews and verifies HPT applications and qualifications against OAA criteria before processing with human resources (HR), IT, personnel security, Talent Management System (TMS) administrators, clinical service lines, and academic affiliates to ensure HPTs are properly vetted and appointed before starting VA clinical rotations and performing patient care. Work Schedule: Monday - Friday 8:00am -4:30pm Telework: This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Health System Specialist - Health Professions Education (HPE) Specialist/PD99460S and PD99461S Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Physical Requirements and Work Environment: The work is primarily sedentary; although, some slight physical effort is required. Accompanying HPTs through the medical site or clinical training site may be required. Some work may require walking and standing in conjunction with travel to and attendance at meetings and conferences away from the worksite. Stamina and concentration to meet crucial deadlines is required. The work is performed in a typical office environment located in a health care facility. The work environment involves everyday risks and discomforts that require normal safety precautions. The responsibilities of the position require occasional travel and may subject the position to various resultant environmental changes.

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