Time And Leave Clerk (OA)

Department of Veterans Affairs

The time and leave clerk maintains and applies current regulations according to VA and Bay Pines VA Healthcare System (BPVAHCS) policies, including staffing and scheduling policies related to time and leave. He/she maintains computerized Time and Leave (T&L) for approximately 300 employees. The incumbent utilizes applicable directives, regulations, policies, standard operating procedures, and BPVAHCS memoranda to ensure proper timekeeping techniques.

• Duties include, but may not be limited to the following: Uses established regulation to ensure tours of duty, compressed work schedules, on-call and stand-by tours of duty, compressed work schedules, on-call and stand-by tours are applied daily to all full and part-time employees based on differing pay authorities for Title 5, Hybrid and Title 38 schedules staff. Posts daily time worked; annual (AL) and sick (SL) leave; military leave (ML); authorized absences (AA); leave without pay (LWOP); absences without leave (AWOL); overtime (OT) and compensatory time (CT) requests; on-the-job injury-worker's compensation (COP); non-pay (NP); holiday pay (HW) and excused holiday time (HX); unscheduled work hours for part-time employees (RG); and corrections, when necessary. Provides explanations of occurrences for authorized absence-travel status, traumatic injury, military leave, jury duty, unscheduled duty hours and advanced sick or annual leave. Informs supervisors and employees, on a bi-weekly basis, of compensatory balances to avoid forfeiture or conversion to pay status. Answer employee questions regarding leave and earning statements and requirements for applying for special leave programs, i.e., Donated Leave and Family Medical Leave Act Acts as a liaison between Medical Center personnel and Fiscal/Payroll Service to research and solve problems. Coordinate with nurse managers and supervisors to ensure all staff leave, planned and unplanned, is applied and coded within established timeframes and regulations. Investigates inquiries from supervisors regarding employee pay and leave issues, explaining rules and regulations used to reach conclusions. Composes and prepares memoranda to establish T&L groups, new and/or additional tours of duty for signature by the Chief Nurse for each Nursing Service for final approval by the Associate Director for Patient Care Services. Responsible for maintaining annual leave suspense file which requires 100% accuracy to ensure precise employee records. Work Schedule: Monday-Friday 8:00am-4:30pm Telework: Adhoc may be approved Virtual: This is not a virtual position. Position Description/PD#: Time And Leave Clerk (OA)/PD11184A and PD11184A Preferred Experience: Evidence of timekeeping in past three years, evidence of effective communication, knowledge of computer application systems and technical skills including running reports, experience with VATAS or GOVTA programs.

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