Medical Records Admin

Department of Veterans Affairs

This position is located in the Health Information Management (HIM) Section of Business Management Service at the Birmingham VA Medical Center. Medical Records Administrators (MRAs) in VHA perform or supervise work concerned with the management of a health record program or the provision of services related to medical record administration/health information services.

• Serves as the Assistant Chief of Health Information Management (ACHIM) in a medical facility of high complexity (level 1), with responsibility for the supervision of all HIM functions. Charged with full responsibility, both technical and administrative, for the daily operation of the HIM department which consists of all functions of health record activities related to medical coding, clinical documentation integrity, health record documentation analysis, transcription/speech recognition, release of information, file room, scanning and indexing, and health information exchange. Provides expertise, guidance, direction, and has responsibilities relative to providing supervision, administrative support, coordination, and technical assistance in the planning, development and maintenance of an effective, comprehensive, and integrated HIM Program at this Medical Center. Assists the CHIM in the planning, directing, policy making, organizing and controlling the activities of the HIM department and serves as acting CHIM in the absence of the CHIM. Shares responsibility with the CHIM for collecting and processing data for various reports, surveys, and research projects; for preparing reports and making recommendations for review and consideration by the Chief, and upper management concerning the immediate needs as well as the long-term goals of the HIM department. Responsible for assisting physicians and other health professionals in obtaining health record information to be used in research projects. Responsible for screening, abstracting and tallying data from health records and computer-generated reports. Provides guidance and advises researchers on methods for gathering health information and health record data. Assists in retrospective health record review/data abstraction projects to support medical center Quality Management data collection activities. Conducts audits and monitors for all areas of responsibility, ensuring accurate and timely data is processed by all employees. Reviews completed work and assesses quality, quantity, accuracy, and timeliness of work produced by each employee. Develops performance standards and conducts performance evaluations. Provides administrative support to other HIM Supervisors/Leads by aiding in the selection, training, and evaluation of section employees. All other duties as assigned. Work Schedule: Monday - Friday, 07:30a - 16:00p. Schedule is subject to change based on agency needs. Telework: Available Virtual: This is not a virtual position. Functional Statement #: PD62322F Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized

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