Administrative Officer

Department of Veterans Affairs

This position is located in the Clinical Command Center at the Central Virginia VA Health Care System in Richmond VA. The position has administrative responsibility, accountability, and oversight for programs and activities across the full jurisdiction of the health care system. The Administrative Officer coordinates and implements all the administrative activities of the service.

• Provides overall administrative management for Logistics Service.Establishes internal procedures and directives and uses own initiative in developing procedures.Prepares, edits and archives all official correspondence requiring the Chiefs signature or approval.Reviews and updates all Standard Operating Procedures (SOP) related to property management, GIP and/or related information systems, and warehouse/distribution functions.Maintains working knowledge of the Personnel Identity Verifications (PIV) badging system and coordinates clearances and access for all Logistics visitors and contractors as necessary. Schedules or coordinates all service meetings, prepares agenda, and prepares minutes for each.Coordinates the personnel management program for Logistics Service, performing or overseeing all aspects of human resources requirements.Monitors, coordinates and tracks all on-going and projected personnel actions and continuously apprises management of status.Maintains files and documents on all personnel actions, and coordinates actions with appropriate staff or supervisor. Completes and reviews reports; analyzes trends, timeliness of processing actions, and status of numerous actions and identifies deficiencies or discrepancies; recommends plans to improve efficiency of processing actions and solutions to eliminate recurrence of unfavorable conditions. Manages budget formulation and execution for a changing budget of administrative expenses involving different funding sources, and participates with managers in reviewing needs, plans, and goals to develop budget data and justification for review and approval.Serves as a purchase cardholder and approving official for equipment and commodities procurements to ensure that cardholders adhere to the procurement requirements. Monitors to ensure that the cardholder conducts purchase card reconciliations within the required timeframe and that the reconciliations are correct.Prepares budget estimates based on historical information and identifies need for changes.Acts as a Contracting Officer Representative (COR) for the Logistics Service for multiple short and long ­term service contracts. Prepares procurement requests, evaluates proposals for work, and serves as COR for procurement and a variety of complex contracts, while also maintaining procurement and contracting records. Establishes and oversees procedures for the receipt, review, and follow-up on requisitions for purchases from Federal and special funds. Responsible for providing expert advice on procurement issues and for seeing that procurement regulations are understood and adhered to. Coordinates the administrative aspects of office moves, office construction, and other facility improvements including furniture, equipment, telephones, and short­ term storage. Ensures that the Logistics Service is adequately stocked with office supplies and other consumables that are needed for the effective and efficient operation of the service. Performs other related duties as assigned. Preferred Experience ADPAC experience. Work Schedule: M-F 8:00 AM - 4:30 PM Telework: NO Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD015160 Relocation/Recruitment Incentives: NO

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