Administrative Officer

Department of Veterans Affairs

The Long Beach VA Healthcare System is hiring one (1) Administrative Officer to provide the overall management for the Gardena and Santa Fe Springs Community Based Outpatient Clinics. They will perform all administrative functions within the service i.e., administration, human resources management, contracting, budget, finance and program analysis, office support services, document control, logistics, and a variety of related administrative matters in support of the medical facility.

• Duties include but are not limited to: Monitor and track obligations and/or expenditures for base/mission support functions. Budget formulation, justification, execution, financial management and financial reporting. Make recommendations on obligations for salaries, travel, equipment, supplies, etc. Serve as control point official with authority to obligate and verify fund expenditures (2237s and 1358s). Identify potential resource needs, facilitate acquisition of additional resources and establish criteria to evaluate effectiveness of additional resources. Coordinate all areas of supply administration i.e., expendable supplies, new and replacement equipment, requisitions, repairs, disposal, etc. Initiate and coordinate requests for repairs of equipment, telephone installations or relocations, computers, printers, etc. Ensure the maintenance of the service's equipment inventory list. Ensure the monitoring of the environment of care of the service's clinical and administrative space. Formulate plans for proper space utilization. Prepare and/or review requests for construction justifications, remodeling and alterations. May serve as a secondary ADP coordinator for the service and ensure compliance with least privilege requirements. Provide planning and oversight for a variety of special and/or continuing programs i.e., the Savings Bonds, Combined Federal Campaigns, Freedom of Information Act and/or the Privacy Act. Plan, develop, and execute assigned clinical service administrative management program needs. Oversee a variety of functions i.e., incoming/outgoing correspondence, records management, publications/forms management, administrative standard operating procedures, administrative internal controls and/or organizational files management. Maintain comprehensive database(s) to provide information and prepare reports. Conduct studies, surveys, and interviews to gather information necessary to formulate policies, procedures and/or strategies. Explore solutions to problems and recommends action based on the results of studies. Collect, analyze, interpret, advise on, and present data and/or information for leadership decision-making. Participate in strategic planning for the development and implementation of both long and/or short-range policies and/or plans for the service. Improve and/or maintain performance measures and/or monitors such as access and patient satisfaction. Serve as Action Officer between the Human Resource Management Office and the organization pertaining to all aspects of personnel management, reorganization/realignment, organization structuring, position management and/or manpower utilization. Assist management in preparing position descriptions implementing new classification standards and/or explaining position classification to employees. Serve in the capacity of Contracting Officer Representative (COR). Monitor and approve billing for services contracted to outside vendors and/or providers. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday-Friday from 7:30am-4:00pm Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD13616A

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