Administrative Officer

Department of Veterans Affairs

This position serves as the principal Administrative Officer to the Deputy Network Director within the VISN Operations Center, and as a first-line supervisor of the Staff Assistants who provide direct administrative, operational, and program management support to the VISN Program Offices. The purpose of the position is to ensure the effective administrative management of the Deputy Network Director's office and to provide unified supervisory direction, quality control, and workload management.

• Duties include but are not limited to: Plans work to be accomplished by subordinates; sets and adjusts short-term priorities; and prepares schedules for completion of work to ensure consistent, high-quality administrative support. Assigns work to subordinates based on priorities, difficulty of assignments, and the capabilities of employees; ensures equitable distribution of workload and coverage of critical administrative functions. Evaluates work performance of subordinates; provides regular performance feedback; prepares and delivers formal performance appraisals; identifies and addresses performance or conduct issues, including counseling and, when necessary, initiating disciplinary or adverse action procedures in coordination with Human Resources. Interviews candidates for subordinate positions; recommends selection, reassignment, promotion, or non-selection; identifies training and developmental needs of subordinates and arranges for or provides needed training, cross training, and developmental opportunities. Approves leave; certifies time and attendance; reviews and approves timekeeping records for subordinate staff. Establishes and communicates consistent administrative standards, templates, and procedures for use by Staff Assistants across all supported Program Offices, ensuring uniformity in the quality, format, and timeliness of administrative products. Serves as the principal Administrative Officer to the Deputy Network Director, exercising independent judgment in managing the full range of administrative operations of the office, including budget formulation and execution support, human resources coordination, space and equipment management, and records/correspondence control. Develops, implements, and maintains administrative processes used to plan, track, and evaluate a wide range of long-standing programs, correspondence, and special initiatives. Maintains an office-wide administrative tracker to improve efficiency in the completion of administrative actions and to provide the Deputy Network Director and VISN Operations Center Manager visibility into the status of pending items. Analyzes administrative workload, staffing levels, and support requirements across VISN Program Offices; identifies gaps, inefficiencies, or misalignments in administrative support and develops recommendations for reallocation of Staff Assistant coverage or resources. Coordinates the development and maintenance of standard operating procedures, desk guides, and internal control documents governing the work of Staff Assistants, ensuring continuity of operations in the event of staff turnover or absence. Develops and monitors budgetary inputs and administrative resource requests coordinating with Fiscal/Budget staff as needed. Work Schedule: Monday through Friday 8:00am-4:30pm Telework: This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is may or may not be a virtual position as determined by your duty station. Position Description/PD#: Administrative Officer/PD00004VS Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized

This announcement is also open in 19 other locations; the full list is on the announcement.

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