Administrative Officer

Department of Veterans Affairs

The Administrative Officer position is located within the Office of the Director and serves as office manager and liaison between the VISN and surrounding facilities within the network, providing all aspects of administrative support for the executive leadership of a complex health care system. This position reports to the Health System Specialist (HSS) to the Medical Center Director in East Orange, NJ.

• ***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Major duties include, but are not limited to. Applies new policies, provides advice on requirements, maintains and manages overall administrative systems, and prepares coordinated responses required for routing to the VISN for approval . Troubleshoot administrative problems, coverage for personnel shortages throughout the Executive Office, organizational structure, new technology, program deficiencies, reporting system, etc., to maintain the efficient functioning of the Executive Office. Carry out various assignments of a comprehensive nature designed to assist the MCD and executive leadership in directing and evaluating the effectiveness of the numerous programs and activities, and responsible for maintaining minutes and follow up on all topics discussed during executive meetings and disseminating information to absentees and other responsible parties. Serves as office manager for the Executive office in support of the Associate Directors, Chief of Staff, Chief Nurse Executive, Communications and Outreach, and others as assigned staff. Attends all meetings and records notes, summarizes discussion, distribute minutes developed, and maintains follow- ups to ensure that necessary actions are taken, and keeps the appropriate staff informed. Arranges meetings, develop agenda's, development and preparation of meeting/program materials, conference calls, frequently for large groups of senior level executives, which includes the oversight of all logistics planning and preparation for meetings, including scheduling, mailings; travel, dining and lodging arrangements. Maintains recordings of all meetings, suspense items and time sensitive documents. Oversees the Director's Canteen Fund. Performs other duties as assigned. Work Schedule: Monday - Friday, 8:00 am until 4:30 pm. Recruitment & Relocation Incentives: Not authorized Telework: This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

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