Administrative Assistant

Administrative Assistant

At Snoqualmie Valley Health, we’re not just in the business of healthcare; we’re in the business of empowering our community to live boldly and live well. Our commitment to excellence and innovation calls for team members who will build trust, obsess over excellence, lead innovation, and deepen connections within our community. We are guided by our core values, and we’re looking for someone who can embody those principles as part of our dynamic and growing team.

Located in a trailblazing, adventure-loving town at the base of the Cascades, Snoqualmie Valley Health is an independent public hospital district serving a vibrant community that thrives on both adventure and connection. This is more than a job—it’s an opportunity to be part of something bigger.

Job Title: Administrative Assistant (Temporary 2-4 months)

Position Summary: The Administrative Assistant provides organized, responsive, and professional administrative support to the Executive Team. This position assists with scheduling, correspondence, meetings, documentation, data entry, purchasing, expense tracking, and day-to-day administrative operations. The Administrative Assistant serves as an important connection point between departments, employees, patients, community partners, and organizational leadership. The ideal candidate is dependable, detail-oriented, service-minded, and able to manage multiple priorities while maintaining confidentiality and professionalism in a fast-paced healthcare environment.

Essential Functions

Build Trust - We exhibit integrity, transparency, and compassion in every interaction.

• Provides friendly, professional, and responsive administrative support to employees, leaders, patients, visitors, and community partners.

• Maintains confidentiality and uses appropriate discretion when handling sensitive organizational, employee, patient, and operational information.

• Follows through on commitments and communicates proactively regarding questions, issues, and deadlines.

• Demonstrates sound judgment, reliability, and professionalism in daily interactions.

• Creates a welcoming and supportive experience for internal and external customers.

Obsess Over Excellence - We have high standards and seek continuous improvement.

• Produces accurate, organized, and professional correspondence, documents, reports, spreadsheets, and presentations.

• Manages multiple administrative tasks and competing priorities while meeting established deadlines.

• Maintains organized electronic and physical files, records, forms, and other documentation.

• Reviews work carefully for accuracy, completeness, and consistency.

• Identifies opportunities to improve administrative processes, workflows, and communication.

• Learns new systems, processes, and technology quickly and applies them effectively.

Lead Innovation - We lead with creativity, agility, and bold thinking.

• Uses technology and available resources to improve efficiency and streamline administrative processes.

• Supports the implementation of new administrative tools, systems, and workflows.

• Uses Microsoft Office and other organizational technology effectively to support daily operations.

• May utilize approved AI tools for appropriate administrative tasks such as drafting, summarization, organization, and workflow efficiency while maintaining confidentiality and organizational standards.

Deepen Connections - We build strong relationships with our patients, their families, and partners in the communities we serve.

• Builds positive working relationships across departments and levels of the organization.

• Communicates clearly and respectfully with employees, leaders, clinicians, patients, vendors, and community partners.

• Serves as a dependable point of contact for assigned administrative functions.

• Collaborates with team members to ensure information is shared accurately and in a timely manner.

• Contributes to a positive, team-oriented workplace culture.

Key Responsibilities

• Provide day-to-day administrative support to assigned department(s), leaders, and staff.

• Manage calendars, schedule meetings, coordinate appointments, and assist with meeting logistics.

• Prepare meeting agendas, presentations, reports, spreadsheets, correspondence, and other documents.

• Take meeting notes and track action items and follow-up as assigned.

• Coordinate internal and external communications, including phone calls, emails, and written correspondence.

• Maintain accurate electronic and physical files, records, forms, and departmental documentation.

• Assist with purchasing, invoices, expense reports, credit card reconciliation, and other routine financial administrative tasks.

• Enter, update, and maintain information in organizational databases, spreadsheets, and other systems.

• Assist with onboarding, training coordination, department communications, and employee-related administrative activities as assigned.

• Coordinate supplies, equipment, service requests, and other departmental needs.

• Assist with special projects, events, presentations, and organizational initiatives.

• Monitor deadlines and follow up on outstanding tasks, documents, and requests.

• Serve as a liaison between assigned departments and other internal teams, vendors, and external partners.

• Maintain a professional and organized work environment.

• Perform other administrative duties as assigned.

Qualifications

Education & Experience

• High school diploma or equivalent required.

• Associate degree or additional education in Business Administration, Healthcare Administration, or a related field preferred.

• Two or more years of administrative, office, healthcare, or customer service experience preferred.

• Experience working in a healthcare, hospital, medical office, or public-sector environment is preferred but not required.

Skills & Competencies

• Strong organizational and time-management skills with the ability to prioritize multiple assignments.

• Excellent written and verbal communication skills.

• Strong attention to detail and commitment to accuracy.

• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.

• Ability to learn and effectively use new software, databases, and administrative systems.

• Ability to handle confidential information with discretion and professionalism.

• Strong customer service and interpersonal skills.

• Ability to work independently while also collaborating effectively with a team.

• Demonstrated reliability, initiative, and willingness to ask questions when clarification is needed.

• Ability to remain calm, professional, and organized in a fast-paced environment.

• Commitment to the mission and values of Snoqualmie Valley Health and the communities it serves.

Work Environment

• Professional and dynamic office environment within a hospital and healthcare setting.

• Frequent interaction with employees, leaders, clinicians, patients, visitors, vendors, and community partners.

• Work may involve periods of high activity, interruptions, and competing priorities.

• May require occasional early morning, evening, or weekend work depending on departmental or organizational needs.

Other Duties

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change at any time with or without notice.

PLEASE NOTE:

• The flu vaccine or exception (during flu season) are required for employment, with exemptions available for valid medical or religious reasons.

• Snoqualmie Valley Health is a drug-free workplace. We complete drug screenings as a part of our onboarding process.