Contracts & Fiscal Specialist

The Ending the HIV Epidemic (EHE) Program Contracts & Fiscal Specialist is responsible for managing the fiscal and contract aspects of the two federal grants (CDC and HRSA) that fund the EHE program at Public Health - Seattle & King County (PHSKC). The position is also responsible for leading the contracting process within the EHE program and providing contract monitoring and oversight to subcontractor/subaward agencies. 

The position will also provide as-needed fiscal and contracts support to the broader HIV/STI/HCV program.

Background
 
Temporary opportunity. Term-Limited Temporary (TLT) positions are "at-will" positions but are eligible for benefits. This TLT is currently anticipated to end on 02/28/2030. One factor that could effect the end date of the position is an unanticipated change in funding.

This vacancy can also be filled as a Special Duty opportunity. Special Duty Assignments are open to Career Service, Career Service Exempt or other regular (non-temporary) employee in King County who has completed their initial County probation. You must have supervisor approval prior to taking a Special Duty Assignment.

This posting will create a list of qualified candidates that may be considered for selection of additional vacancies of the same position type over the next 6 months. 
 
 
Commitment To Equity and Social Justice
 
 Named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant international community with residents that represent countries from around the world.
 It is a region with increasing diversity that cherishes the traditions of many cultures.
 
The county government has a deep commitment to equity and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all – in our workplaces and our communities. With this commitment, King County has adopted a pro-equity agenda to advance regional change and ensure that residents from all communities are incorporated into our emergency planning and public outreach efforts.
 
We recognize that structural racism consists of principles and practices that cause and justify an inequitable distribution of rights, opportunities, and experiences across racial groups. Since declaring Racism is a Public Health Crisis in June 2020, King County and Public Health committed to being intentionally anti-racist and accountable to Black, Indigenous and People of Color communities.
 
To learn more, please visit http://www.kingcounty.gov/elected/executive/equity-social-justice.aspx
 
 Work Schedule
 
Typical work schedule is Monday through Friday, 8:00 am - 5:00 pm; 
 
Work Location

The Prevention team works in a hybrid model, with 3 days in the office as well as 2 days telecommuting. The ratio of remote to onsite work will be dependent on business needs and is subject to change. The primary onsite location is Theis Chinook Building, 401 5th Ave Seattle, WA 98104

Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will join an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment. Employees will be provided with a County-issued laptop and must maintain a home workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours.

•  Manage the fiscal and budgetary aspects of the EHE HRSA and EHE CDC grants by completing and updating application budgets, monitoring all expenses and revenue through the grant cycle, preparing monthly billings and closeouts, ensuring that grant deliverables are completed, maintaining audit file(s) to demonstrate compliance with all grant requirements and communicating with federal funders.
• Complete fiscal adjustments or interfund transfers to correct coding errors, overbudget situations and award clean-up for year-end processing for both EHE awards. Working collaboratively with the EHE Program Manager, lead the development of contract exhibits and execution of agreements including the development of competitive requests for applications (RFAs), budgets, invoice templates and scopes of work.
•  Enter new EHE contracts and amendments (receivables, payables, data agreements, letters of agreement, vendor/subrecipient contracts and no money contracts) into department’s contracting system, “Agiloft”
• Provide technical assistance to program staff and EHE subcontractors on financial matters including allowable costs.
• Develop tracking tools, guidance documents, FAQs, and processes and procedures to help the EHE team and their partner agencies meet the project’s fiscal and contractual requirements.
• Conduct fiscal contract monitoring, including annual fiscal site visits, in accordance with 2 CFR 200 and any award-specific terms and conditions.
• Conduct procurement, and invoicing in alignment with Division, Department and County guidelines.
•  Act as the fiscal point of contact for all federal & state audits concerning the EHE program.
•  Ensure that program maintains compliance with all relevant federal, state, county and city laws, regulations, and circulars by monitoring program activity, including all subcontractor/subrecipient contracts.
•  Work with the Section Finance Team to carry out year-end processes including revenue and expenditures accruals for the two EHE federal awards.
• Provide support for broader HIV/STI/HCV program fiscal tasks, including activities such as paying contractor invoices, and doing quarterly reconciliations

Our ideal candidate will demonstrate the following (Minimum):

• Three (3) or more years of experience or training (or an equivalent combination of experience and education) in fiscal management that included expense monitoring, procurement, local government budgeting and federal grants management.
• Experience analyzing data from a large financial management system such as Oracle E-Business Suite (EBS).
• Knowledge and experience with grants management including compliance, implementing internal controls monitoring, billing and reporting. This includes demonstrated knowledge and familiarity with Uniform Guidance 2CFR 200, the Uniform Administrative requirements, cost principles and audit requirements for federal awards
• General accounting and/or payables experience that includes processing invoices, cash management and gift incentives.
•  Intermediate level of proficiency with Microsoft Excel (including formulas, pivot tables), MS Office 365 and other web-enabled tools including Teams and SharePoint.
• The ability to work independently with a high level of attention to detail and with strong time management skills in the face of conflicting and rapidly changing priorities.

The most competitive applicants will have the following experiences and qualifications (Desired):

• Experience developing and reviewing contract exhibits including budgets, invoice templates, cost price analyses, letters of agreement and scopes of work.
•  Experience working with sub-recipients of federal funds, including community-based organizations.
• Strong customer service focus.
• The ability to listen to and problem solve with colleagues to provide best fit solutions
• Strong written and verbal communication skills.
• History of exercising sound professional judgment in maintaining confidentiality and anticipating the consequences of sharing information.
• Demonstrated time management and self-direction skills to prioritize work and complete multiple tasks simultaneously with accuracy.

King County's Vision, Mission, and ACTIVATE Values unite us.

King County serves residents with a relentless sense of urgency, delivering on commitments with transparency and accountability. We are action-oriented, creative problem solvers who collaborate across roles, engage directly with communities, and challenge the status quo to achieve meaningful impact. As a unified team, we uphold high ethical and stewardship standards, embrace change, stay curious, and continuously improve. Across all interactions, we listen first, act quickly, and stay aligned as a team to earn and sustain public trust. Learn more about our Vision, Mission, and ACTIVATE Values here and visit our Why work at King County page here.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on sex, race, color, national origin, ethnicity, religious affiliation, disability, sexual orientation, gender identity or expression, age except by minimum age and retirement provisions, pregnancy, status as a family caregiver, parental status, marital status, military status or status as a veteran who was honorably discharged or who was discharged solely as a result of the person's sexual orientation or gender identity or expression, citizenship or immigration status, genetic information, or other protected class. However, to the extent that distinction or differential treatment on the basis of citizenship or immigration status is authorized by either federal or state law, regulation, or government contract, it is not an unfair practice.

Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.

The following items are required to be considered for this vacancy:

• NEOGOV Job Application(The responses on your job application should be thorough and complete and will be used in the screening process)
• Supplemental Questions(The responses to the supplemental questions should be thorough and complete and will be used in the screening process

Your application may be rejected as incomplete if you do not include the relevant information in the application. Cover letters and/or resumes are not accepted in lieu of a completed application. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted.

Necessary Special Requirements

• The selection process may include evaluation of application materials and supplemental questions, interviewing, and testing. You must completely fill out the application with your relevant education and work experience.
• The selected candidate must be able to pass a thorough background investigation, but findings may not necessarily disqualify an applicant for employment. 
• For more information on our selection process, please refer towww.kingcounty.gov/depts/health/jobs/hiring. For tips on interviewing, please visithttps://www.kingcounty.gov/~/media/audience/employees/learning-and-development/Interview_Tips.ashx?la=en. 
• Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law.
• Public Health relies on office automation (Microsoft Office) and web-based enabled tools; therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
• Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing their mandatory trainings on time and obtaining required immunizations.
• Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health positions.
• When Public Health responds to an emergency, and in accordance with relevant CBA language and/or KC policy and procedures, we may assign duties outside your regular job description. This may involve responding at any time, including nights and weekends, with possible deployment to locations other than the department. 
• If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact your recruiter listed on this job announcement.

Union Membership

This position is not represented

Contact

For questions about the application process, contact the Recruiter