Administrative Officer

Department of Veterans Affairs

The primary purpose of this position is to serve serves as the Administrative Officer (AO) and provides administrative support to the Chief and Assistant Chief, Prosthetic and Sensory Aids Service (PSAS) within the CTX Prosthetic Service. The incumbent performs a wide scope of duties related to the fiscal, procurement, and administrative aspects of PSAS for various facilities.

• Major duties and responsibilities include but not limited to: The incumbent performs a wide range of functions in support of the local Prosthetic Service. Employees will track such requirements as target dates for employee appraisals, TMS classes, and assigned tasks. The incumbent serves as Service ADPAC and handles all new computer access requests and modifications to existing staff member's computer access (including updating/modifying AIS forms for staff). Responsible for scheduling staff meetings, vendor in-services, and/or interdepartmental outreach and education meetings. Ensures that all supplies and equipment required by the Service are provided and available. Drafts correspondence, recommendations, reports, and memoranda related to management and administrative programs and issues. The incumbent acts as the liaison with the human resources office concerning personnel-related matters. The incumbent assists managers and staff in projecting staffing needs, writing position descriptions, preparing performance plans and appraisals. The Administrative Officer can submit Human Resource action requests (ARPA's), update Organizational Charts, update employee folders and follow up of the status of pending ARPA requests. The incumbent acts as the primary timekeeper for the Service. Develops reports related to time keeping and monitoring overtime usage for evaluation by the Chief and/or Assistant Chief. Serves as the Service TMS Super user and maintains documentation of all staff training. Along with this, the incumbent conducts introductory Prosthetic Specific VISTA training for new employees. The incumbent may also assist in or independently develop other training materials for the Service staff. The incumbent is responsible for preparing a wide variety of reports relating to the procurement, inventory, and consult aspects of the Prosthetic Service. The incumbent provides support to the Contracting Officer Representative (COR), usually the Prosthetic Chief or Assistant Chief, by scheduling and/or conducting quarterly vendor and patient site visits, auditing patient records to ensure that the contractor is fulfilling their duties, and documenting minutes. Coordinates the personnel management program for Prosthetic Service, performing or overseeing all aspects of human resources requirements. Advises the Chief and Assistant Chief, regarding procedures, laws, regulations, and policies dealing with workforce diversity, recruitment, merit promotion, employee, and labor relations, employee career development, human resources training, and other human resources related activities. Responsible for creating and preparing award packages for employee contribution awards and other criteria awards. Ensures that performance ratings are submitted in a timely manner in accordance with regulatory guidelines. Work Schedule: Monday - Friday 0800 - 1630 Telework: This position is not authorized for telework. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD013450

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