Administrative Officer

Department of Veterans Affairs

The Administrative Officer (AO) position is at the full performance level located at the Southern Arizona VA Health Care System (SAVAHCS) in the Sterile Processing Service (SPS). The SPS AO is responsible for performing administrative functions that include budget, finance, resource management, space planning, labor planning, property management, equipment and supply acquisition and inventory, and general administration management.

• Duties and responsibilities include, but are not limited to: Performs supportive administrative tasks for the Sterile Processing Services, a department with both well-established and dynamic administrative requirements. The incumbent must have a high degree of computer literacy, to include proficiency in word processing and spread sheet/data management programs such as Adobe PDF, Microsoft Word and Excel. The incumbent will utilize facility and VHA data management sites (e.g., intranet, SharePoints) and software (e.g., VISTA, TMS, VATAS, and Acustaf) for uploading and maintaining information, documents, reports, and files, equipment-related functions such as entering work orders, supply and equipment requests, and staffing-related functions such as Talent Management System (TMS) administration, staffing and on-call schedules, leave tracking and approvals (e.g., function as secondary approver in VATAS) and maintenance of employee service folders. Administrative duties include drafting action plans, meeting notes and minutes, correspondence, recommendations, reports, and memoranda related to management and administrative programs and issues. The incumbent gathers, analyzes, and collates data for reporting and provides advice and guidance to managers on questions and situations related to the administrative services provided, determining pertinent issues and collecting relevant information from a variety of sources. Participates in both long-term and short-term planning, provides input for the development of SPS operational objectives, policies, and procedures based on VHA, VISN, and local strategic goals including integration of support services to support mission requirements utilizing knowledge of standards and requirements of professional, regulatory, and accrediting bodies. Provides input and participates in planning regarding efficient use of existing space, proposed alterations of physical structure, design of new facilities and determining space allocation based on program demands. Responsible for the selection, justification, and acquisition of office supplies, administrative and equipment needs. Coordinates, prepares and submits to management, projections for equipment needs. Coordinates equipment repair and updates with Biomedical Engineering personnel. Identifies and performs routine liaison tasks to support the department's planning processes. Assists with analyzing program, budgetary, and fiscal data. Monitors expenditures and changes that require reprogramming of funds for assigned areas of responsibility. Provides guidance and administrative support for quality and productivity proofreading departmental documents and correspondence, creating documents from initial drafts, preparing reports and presentations. Prepares documents, reports, and action plans related to audits, inspections, and reviews of audit findings and corrective actions. Reviews policies and procedures, providing guidance to ensure compliance with directives and standards of the National Program Office for Sterile Processing (NPOSP), Veterans Affairs Central Office (VACO), and other accrediting, compliance, and regulatory bodies such as The Joint Commission (TJC), Office of the Inspector General (OIG). Work Schedule: Monday through Friday, 7:00am-3:30pm Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD12781O Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized

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