Medical Administration Specialist (AOD)

Department of Veterans Affairs

The Medical Administration Specialist (AOD) is a facility-wide position. The position located is located within the Patient Administration Service (PAS) depart at the Oscar G. Johnson VA Medical Center in Iron Mountain, MI. With established guidelines, the position has both the authority and responsibility to represent both the Medical Center Director and the Chief of PAS on all administrative matters occurring when assigned to other than a normal tour of duty.

• The Medical Administrative Officer (AOD) is delegated full authority and responsibility to exercise the MCD's prerogative in health administration matters, representing and acting on behalf of the MCD in all non-policy making administrative matters. Major Duties: Interprets and applies VA rules and regulations relating to determining legal eligibility to benefits relating to hospital admission; nursing home; domiciliary; fee basis; outpatient care; dental treatment; prosthetic appliances; patient transfer; and beneficiary travel. Interprets and applies benefits associated with local and national sharing agreements, Memorandums of Understanding (MOUs), and contractual agreements with other federal, state, local and private entities (i.e. Tri-Care; CHAMPVA In-house Treatment Initiative, Community Based Outpatient Clinics, and other such arrangements). Provides administrative authority, guidance, and advice to Medical Officer of the Day (MOD) and all other clinical and administrative staff concerning administrative· matters necessary for the operation of the medical center during other than normal tours. Coordinates non-routine contacts received at the medical center. Administratively approves and coordinates tests and procedures which cannot be done at the medical center on off tours. Prepares and maintains daily Gains and Losses Sheet and other related statistical reports. Assists with the enforcement of medical center policy that only authorized personnel are allowed into certain areas after regular duty hours. Manages information security within designated area of responsibility to assure that computer system security and confidentiality of sensitive information is maintained, and that employee access to sensitive information is limited to that which the employee requires to perform their duties. Uses computer software relating to processing data for patient-related activities and determining legal eligibility of Veterans. Applies knowledge of health information records systems, the Privacy Act and the Freedom of Information Act as they relate to the delivery of health care services. Other duties as assigned. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Rotating tours of duty: 12:00am - 12:00pm including weekdays, weekends, and holidays. Virtual: This is not a virtual position. Position Description/PD#: Medical Administration Specialist (AOD)/PD99385S and PD99368S Relocation/Recruitment Incentives: Not authorized

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