Administrative Officer

Department of Veterans Affairs

This position serves as Administrative Officer in the Facilities Management Service for the Robert J. Dole VA Medical Center (RJDVAMC) in Wichita, KS. The primary purpose of the position is to coordinate, direct, and perform administrative including administration, strategic planning, human resources management, budget and finance, management and program analysis, office support services, document control, logistics, and a variety of related administrative matters in support of the service.

• Major duties include but are not limited to: Plans, develops, and evaluates Facilities Management Service administrative issues and provides the Chief and Facilities Management guidance on administrative matters. Conducts staffing studies and makes recommendations for improvement. Evaluates reports, analyzes data, performs research and prepares detailed reports. Prepares and submits required quantitative and qualitative reports, audits, and correspondence such as budget statements, DSS and Labor Mapping surveys and other reports required by the VISN, VACO, the Medical Center Director, or the Service Chief. Develops written policy statements based on governing regulations, standards and Joint Commission requirements. Gathers and analyzes statistical data, trending studies, and personal observation to recommend organizational alignment. Serves as the liaison for the Chief of Engineering Service with other Services, top management, functional work groups, outside agencies, Central Office, Congress, and Veterans on administrative matters when the matters cross organizational lines. Prepares programmatic reports, justifications, charts, graphs, statistical and narrative data, etc. for top-level management presentations and briefings. Conducts Management and Program Analysis/Strategic Planning studies pertaining to Engineering Service goals and objectives and long-range tactical plans, including staffing, space needs, budget, and the need for contract work. Facilitates interaction with clinical service and disciplines for the delivery of patient care. Prepares data and business case analyses and presents results to the VISN Director, executive leadership and other stakeholders. Performs personnel administration and management for the service. Coordinates personnel actions, maintains personnel-related records, writes position descriptions, provides human resource advisory services to managers, and handles matters involving recruitment, promotion, awards, position classification, training, etc. Researches and interprets Labor Management responsibilities under the negotiated contract and coordinates all personnel management matters. Plans for and executes Facilities Management Service Resources including the budget, supplies, equipment, and space and materiel requirements. Develops the annual business performance & improvement plan; i.e., the annual budget plan, budget worksheets, and budget forecast for the service's fund control points. Maintains status of funds to ensure they coincide with Fiscal Service. Allocates funds to the correct fund control points. Serves as the Contracting Officer's Technical Representative (COTR) for various contracts for Engineering Service, providing oversight of goods and services delivered and ensuring standards of adequacy are met to ensure compliance with the terms of the contract, to properly authorize payment. Represents Facilities Management Service in a variety of administrative matters. Attends meetings, multidisciplinary team conferences, and participates on a variety of committees such as the Space and Moves Committee, Clinical Products Review Committee, Quality Performance Council, and Emergency Management Committee. Participates in special projects and initiatives and performs special assignments. Work Schedule: Monday-Friday; 8:00am - 4:30pm Telework: Not available Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD088620 Relocation/Recruitment Incentives: Not authorized Permanent Change of Station (PCS): Not authorized Financial Disclosure Report: Not required

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