Administrative Officer

Department of Veterans Affairs

The Administrative Officer position is located at Bob Stump Department of Veterans Affairs Medical Center in Prescott, Arizona within Education and Health Informatics. The incumbent is in charge of overall administrative management duties, budget and resource allocation, procurement of contracting, human resources, payroll, and continuing medical education coordination with program development assistance.

• 30 Day Hiring Model The Department of Veterans Affairs is implementing a streamlined 30-Day Hiring Model designed to accelerate hiring while maintaining the highest standards of merit-based selection. This improved process reduces traditional hiring timelines by integrating early coordination, faster assessments, and efficient pre-employment actions. Applicants can expect a more transparent, predictable, and efficient hiring journey from announcement to entry on duty. What Applicants Can Expect Expedited Candidate Review Once the announcement closes, Human Resources will quickly review applications, issue certificates of eligible candidates the day after the announcement closes and refer applicants for hiring manager consideration. Quick Interviews & References HR may arrange interviews and will request references within 3-5 days after being referred to the hiring manager. Streamlined Pre-Employment Requirements: Following a tentative offer, applicants should be prepared to complete required steps, such as fingerprinting and background check, credentialing, and medical examination within 3 days of the offer. Clear and Timely Communication: Applicants will receive clear communication at key milestones, including referral, tentative offer, and onboarding instructions. After meeting pre-employment requirements, candidates will receive a final job offer and start date. Onboarding tasks may continue after starting, with HR ensuring timely completion for a smooth transition into VA service. If selected, applicants should be prepared to come onboard within 30 days of the announcement closing. Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met. Typical duties include but are not limited to: Providing budget formulation, justification, and execution; financial management, and financial reporting. Managing complete budget formulation and execution for the service involving appropriate funding control points. Providing advice and assistance to management concerning determination of training needs, sources of needed training, planning to meet needs, design and presentation of training and evaluation of results. Reviewing financial reports and resolves discrepancies with the appropriate accounting office. Assisting managers and staff in projecting staffing need, preparing performance plans and appraisals, processing training requests, and drafting disciplinary and adverse actions. Assisting managers and staff in projecting staffing need, preparing performance plans and appraisals, processing training requests, and drafting disciplinary and adverse actions. Acting as a resource person in planning, reviewing, and revising policies and procedures that impact patient care and affect administrative structure, processes and procedures. Planning, evaluating, interpreting, revising, and providing necessary corrective action for all accredited continuing education programs. Maintaining standards to ensure accreditation attained for the target audience of these programs includes the broad range of the medical profession. Providing advice and assistance to management concerning determination of training needs, sources of needed training, plans to meet needs, design and presentation of training and evaluation of results. Overseeing the management of the Talent Management System (TMS) program. Preparing procurement requests, evaluates proposals for work, writes Statement of Works, acts as a Contracting Officers Representative for procurements, and maintains procurement and contracting records. Managing contracting and procurement for all procurements that require varying approaches and complexity. Selecting organizational approaches and methods to accomplish a complex and varied workload. Work Schedule: Monday - Friday, 7:30 A.M. - 4:00 P.M. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD10025O Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized

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